Edit PDF documents – Windows 8.1 and Adobe Reader XI

Working in an IT field sometimes, opens your eyes towards a few smart things some brainy users find out. Recently I happened to find out a very interesting work around from a user in my organization. The HR department had asked all our employees to enroll in an HR related campaign and had circulated an application form, which was a PDF document.

All of us including the belittled us in the IT :), had printed out the application form and filled and submitted the handwritten forms to the HR Department. One smart user, had sent his application form in an email to the HR Dept. The person in charge contacted me and told me that they had received the only one application form that was typed and not hand written. This got me curious and I had contacted the user to know from him and how he had achieved this. Following are the steps:

1-      Open any PDF Document, assuming the PDF Document to be an Application form.

2-      Click on “Sign” on the top right hand side of the document. This should be on the top right end of the tool bar.

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3-      Upon clicking “Sign” you are presented with a few options

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4-      Click on Add Text and then click on that section of the document where you may have to fill in your personal details. A blinking cursor appears and you may just continue typing in all that you need.

5-      The same can be done with “Checkmark” too. Just that a tick mark is the only option available.

I was so surprised at the ease at which the user explained this to me. The enlightenment I had on knowing something that none of us could think of, that moment. I bet you get that feeling only when you work in a support role. But again, where you are required to hand fill an application form, please do so ;).

PS: I’m assuming this to be working with only Windows 8.1 and Adobe Reader XI. I have a feeling that this will definitely work with Windows 8 and Windows 7 too but I feel Adobe Reader XI is a must. If any of you find this to be working with another version of Adobe Reader, please do let us know.

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Posted on April 28, 2014, in Adobe, Adobe PDF, Windows, Windows 8.1 and tagged . Bookmark the permalink. Leave a comment.

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